Print to PDF and Email

I'd like to create PDF versions of my documents and automatically email them, how do I configure this?

Before we start there are a couple of things you need ready to set this up in Print Distributor

• First you need the full version of Adobe Acrobat. If you just want to try it out Adobe have a free trial available here. The standard version is fine.
• Next you need access to an email server to send the messages, this server needs to be able to relay smtp email. If you aren't sure what this is your internet service provider or IT department should be able to give you the information need.

Configuring Print Distributor for this is fairly easy, we start by creating a new virtual printer and selecting a PostScript driver. If you don't have any PostScript drivers installed then Adobe have a generic driver you can download from here.

Now we need to add two actions, the first is the Distiller action to convert the PostScript to a PDF. Make a note of the path as this will be important for the next action.

Now we need to add a Send Mail action and configure it. There are a number of compulsory fields you need to fill in including the email server address and the to and from email addresses. On the Attachments tab you need to change the Attachment Path field to the destination you used for the PDF file earlier. If you don't change this then Print Distributor will email the PostScript file. You also need to change the Attachment name field to have a .PDF extension.

Now all you need to do is press OK, finish the wizard and print a document.